Privacy Policy
Our Commitment to Privacy
Road Runners Club of America (RRCA) is the sole owner of the
information collected on its sites and through other means. We
will not sell, share, rent, or otherwise disclose this information
to other parties other than as disclosed in this statement. RRCA
collects information from our members and website users in a variety
of ways.
The RRCA website contains links to other sites. Please be aware
that RRCA is not responsible for the privacy practices of other
websites. We encourage our users to take appropriate precautions
when leaving our website and to read the privacy statements of
each and every website that collects personally identifiable information.
This privacy statement applies solely to information collected
by the RRCA.
What information is collected from you and how it is used.
No registration is required to read the public parts of the
RRCA web site. Only duly authorized staff or a representative
of the RRCA may post information or materials on the RRCA public
website. Only authorized staff or volunteers may access the private
RRCA sections of the website and post materials there. RRCA collects
information from our users at several different points throughout
our website and from other sources. This section describes these
points of collection.
Membership Registration
In order to become a member of the RRCA, interested parties
must first complete a membership registration form. During registration
an applicant is required to give contact information such as name,
address, phone number, and e-mail address for all households involved
in a club or management of an event. For members seeking club
or event membership status, this information is used to verify
adequate insurance coverage for clubs and events and to create
a membership database so we may contact members about topics pertaining
to the RRCA. All information is required unless otherwise stated
on the membership form. This privacy policy governs both members
who apply online or otherwise. Individual members that are not
directly a member of a club or event are required to give information
such as name, address, phone number, and e-mail address. This
information is used to create a membership database so we may
contact members about topics pertaining to the RRCA.
Event Registration
In order to register for an event through the RRCA website,
an individual is required to give contact information such as
name, address, phone number, and e-mail address, as well as other
information about him or her, including, but not limited to age,
sex, qualifying mark(s), etc.
Newsletters
If a user subscribes to our newsletter(s), print or digital,
we ask for contact information such as name, address, and e-mail
address. This contact information is managed by the RRCA according
to this privacy policy.
Orders
We request information from the user on our printable mail
in order forms. A user must provide contact information (such
as name and shipping address) and financial information (such
as credit card number and expiration date). This information is
used to fulfill users' orders and process payment. If we have
trouble processing an order, this contact information is used
to get in touch with the customer. Customers' names and addresses
may be shared with third parties as necessary to process, fulfill,
or ship orders. Financial information is never shared inside or
outside our organization, except as necessary to process the order.
This contact information is never shared by the RRCA.
Security
No sensitive information (such as credit card number and/or
social security number), is collected by the RRCA website.
All of our users’ mail-in order information, not just the
sensitive information mentioned above, is restricted in our national
office. Only employees who need the information to perform a specific
job (for example, our accountant or a customer service representative)
are granted access to personally identifiable information.
If you have any questions about the security at the national office,
you can send an email to the RRCA office at office@rrca.org.
The RRCA does partner with reputable third-party, internet commerce
sites that may collect donations, individual member data and revenue,
or sell merchandize or services. These parties are solely responsible
for the content and security of their site. The RRCA is not responsible
for the security of these sites. Please review the privacy policies
of these third-party providers.
Contests and Surveys
From time to time, we may request information from users via
surveys or contests. Participation in these contests or surveys
is completely voluntary, and thus the user has a choice about
whether or not to disclose the information requested. Information
requested may include contact information (such as name and address),
and demographic information (such as zip code, age level). Contact
information will be used to notify the winners and award prizes.
Survey information will be used for purposes of monitoring or
improving the operations of the RRCA. Information from these
contests and surveys may be combined with other information we
have about you.
Log Files
We use IP addresses to analyze trends, administer the site,
track user’s movement, and gather broad demographic information
for aggregate use (e.g. statistics). IP addresses are not linked
to personally identifiable information
Cookies
The RRCA website uses cookies solely for navigation control
within forums, opinion polls and error reporting. No identifying
data is collected through cookies.
Sharing
We will share aggregated demographic information about our
website users with users, partners and advertisers. This is not
linked to any personal information that can identify any individual
person.
Other Collection Points
We may also collect information from people through other means
such as on the telephone, by e-mail, by fax, on paper, and in
person. This privacy policy governs the use and disclosure of
that information as well.
With whom the information may be shared and other kinds of
disclosures
The RRCA will occasionally share information with other RRCA
entities and third parties. This section describes what information
we share and with whom.
Sharing with RRCA entities
RRCA Clubs receive reports about members of the organization,
including name, address, phone, e-mail address, etc. This information
is used to contact members about general-interest matters and
specialized topics in the same manner as described above. RRCA
Clubs occasionally shares aggregated demographic information with
their board, members, partners and advertisers. Again, this is
not linked to any personal information that can identify any individual
person.
RRCA affiliated clubs, events and allied organizations utilizing
the 501(c)3 nonprofit exemption status are required to adopt and
abide by the National RRCA Privacy Policy. Certain RRCA members
may have their own privacy policies. These may be more restrictive,
but should never be less restrictive, than the national policy.
The national RRCA policy supersedes any RRCA member’s policy
if the member's policy is less restrictive. If a member’s
policy is more restrictive than the national policy, then the
RRCA respects the member's policy unless it prohibits the submission
of bona fide names and address for the purposes of membership.
This contact information is required as a condition of membership.
Sharing with non-RRCA third parties
RRCA occasionally enters into partnerships with other organizations
with other running/track & field/ and health & fitness
organizations or companies. The partnerships may be developed
to receive or provide services to such organizations. When RRCA
provides the services or collects information for partners, this
privacy statement will govern the use of such information for
the partnership unless otherwise stipulated in a contractual arrangement
that is more restrictive than this policy.
When someone signs up for an event of an RRCA member, the necessary
information (name, address, age) is shared with the event personnel.
These parties are not allowed to use personally identifiable information
except for the purpose of entering the person in the event. However,
this information may be used to create programs and other documents
which may include the individual’s name, home city and state,
age, etc. RRCA has advised event personnel that if they plan
to use this information for purposes other than entering a person
in the event, they must notify the individuals at the time of
collection and the individual will have the option of being excluded
from use for such other purposes.
We use an outside shipping company to ship orders, an outside
printing company to print certain publications, and a credit card
processing company to bill users for goods and services. These
companies are directed not to retain, share, store, or use personally
identifiable information for any secondary purpose.
We occasionally share aggregated demographic information with
our corporate sponsors, suppliers, partners, and advertisers.
This is not linked to any personal information that can identify
any individual person.
We will occasionally make our comprehensive club mailing list
available to third parties through a mailing list service. The
RRCA maintains rights over the list and has the full authority
to determine who has access to the list. The mailing list only
contains the postal mailing address of the members and the member’s
names. It does not contain any personally identifiable information.
From time to time, we also provide or are contractually obligated
to provide postal or e-mail lists to RRCA corporate sponsors,
suppliers, or other partners for the specific purpose of fulfilling
a partnership agreement or offering discounts or perquisites which
we think might be of interest to our members. These companies
or organizations are contractually obligated not to use these
mailing lists for any other purposes or to disclose them to any
third party. Members may opt out of inclusion in such lists by
writing or emailing to the RRCA National Office.
We will also share information to prevent fraud, to respond
to a legal process, or as otherwise required by law.
Other kinds of disclosures of personal information
RRCA Officers, employees, Club Officers, as well as RRCA Committee
members, Sub-Committee members, and RRCA Board members, may have
their name, address, fax number, phone number, and e-mail (work
and/or home for each) listed both on the website and in print
for contact purposes. Any person who accepts an official position
with RRCA agrees to have his/her contact information made available
to RRCA's members and the public, unless requested otherwise.
The RRCA is required to share contact information on all RRCA
officers and RRCA affiliate club officers with the internal revenue
service.
Some individuals may have their biographies posted on the RRCA
website or otherwise published by the RRCA. These people agree
to have certain information about them communicated to the public,
including, but not limited to, name, home city and state, age,
educational background, etc.
Children
Protecting the privacy of the young is especially important.
For that reason, we adhere to the 1998 Children’s Online
Privacy Protection Act (COPPA). For more information on COPPA,
visit the Federal Trade Commission’s COPPA site at http://www.ftc.gov/bcp/conline/edcams/kidzprivacy/adults.htm.
The RRCA does not collect contact information on children under
the age of 18 years.
We avoid collecting more information than necessary when offering
children’s activities. The RRCA may maintain a database
of children’s running programs, but the contact information
collected will be for the adults over 18 years of age responsible
for organizing said programs. We also follow strict rules when
sending email to minors.
Security Procedures
RRCA complies will all applicable federal and state laws and
regulations governing security procedures and breach of security
procedures. This website takes every reasonable precaution to
protect users' information. When users submit sensitive information
via the website, the information is protected both on- and off-line.
We make every reasonable effort to protect users' information
on-line and off-line. Access to users' information is restricted
in our organization. Only those employees who need the information
to perform their job are granted access to personally identifiable
information. All employees are kept up-to-date on our security
and privacy practices.
Choice and opting in/out
Members will receive communications from the RRCA and other
as referenced in this privacy policy. Members may opt in or out
of various communications by emailing office@rrca.org and request
non-mailing status.
Correction/Updating Personal Information
If a member’s information changes (such as a zip code),
or if clubs withdraw from the RRCA, we will endeavor to provide
a way to correct, update or remove that club’s data provided
to us. This can usually be done utilizing the online facilities
provided on the RRCA website or by emailing the RRCA office.
Notification of Changes
If RRCA changes its privacy policy, we will post a notice of
the change on the homepage of our website for at least seven days
so our users are aware of what information we collect, how we
use it, and under what circumstances, if any, we disclose it.
If at any point RRCA decides to use personally identifiable information
in a manner different from that stated at the time it was collected,
users will have a choice whether to consent to such use. We will
use information in accordance with the privacy policy under which
the information was collected.
A link to the privacy policy will always be posted on the homepage
of the RRCA website or a copy can be obtained by emailing or writing
to the RRCA office.
Revised and Board Approved on September 20, 2006
|
